Nomination desk
Nominating Maingate Shipping takes one email to ops@maingateshipping.com or one WhatsApp message to +254 784 622 091. This desk lists what to put in it so that the reply is a proforma DA and a checklist rather than a set of questions, and explains what happens between the nomination and the vessel's arrival.
Owners, charterers, managers, traders, crewing agencies and bunker suppliers all nominate the same way; the desk sorts the file by the purpose of the call.
Vessel name, flag and IMO number; ETA and port; purpose of the call (cargo, crew change, bunkers, stores, repairs, crew only); cargo, quantity, shipper and receiver where there is cargo; the principal's full name and the party responsible for the account; the charter party's agency clause where one applies; and any services the vessel needs. A copy of the crew list where a crew change is planned, and the stem where bunkers are.
Acknowledgement with the desk contact for the call, a proforma DA on the port's tariff and the vessel's particulars, and a pre-arrival checklist of documents the port and the receiver will want. On approval and advance, the notices are filed and the master receives the pre-arrival message.
For any other African port the same email works: the desk confirms the partner at the port, issues the proforma DA in the Maingate format and coordinates the call from Mombasa with one contact for the master and one for the principal.
This desk is part of Maingate Shipping Limited, the Mombasa ship agency, crewing and brokerage house that has attended vessels at Kenyan ports since 2020 from its office at Express Building, Moi Avenue. Port agency at Mombasa and Lamu is handled by the company's own boarding officers; calls elsewhere in Africa run through the Maingate agency line under one DA format and one reporting style; Kenyan seafarers are recruited and managed from the same office; and the chartering desk fixes the tonnage that brings East Africa its wheat, fertilizer, clinker and fuel.
Principals deal with one desk for the whole voyage, and every service is agreed in writing before it is performed.
Yes. WhatsApp to +254 784 622 091 is answered by the same desk; the proforma DA follows by email.
Only the agency clause and the terms that affect laytime; the desk asks for what it needs.
Nominate anyway. Notices and bookings run from the ETA and are updated as it firms; early nomination gives the desk time to clear the receiver's paperwork.
One instruction, one account, one contact for the master and one for the principal.
Related desks on the same instruction line.
Also on maingateshipping.com: Ship agency at Mombasa · Ship agency and charter brokers · Ship brokerage · About Maingate · Contact
Maingate Shipping Limited · Express Building, Moi Avenue, Mombasa, Kenya · ops@maingateshipping.com · +254 784 622 091