Guide
The proforma disbursement account is the document a principal approves before the vessel arrives, and the final disbursement account is the one that closes the call. Understanding the lines makes approval quicker and disputes rarer. This guide walks through the lines a Mombasa proforma DA typically contains and how Maingate Shipping reconciles the final account against it.
Amounts change with the port's tariff and the vessel's size, so the guide describes the lines rather than quoting figures; the desk provides a current proforma for any vessel on request.
Port dues based on the vessel's tonnage and the length of stay, pilotage in and out, towage by the number and size of tugs the pilot requires, mooring and unmooring, berth or anchorage charges, light dues, and the health, immigration and customs charges the authorities levy on a call.
The agency fee, launch hire for anchorage attendance, transport, communication, crew handling charges where a crew change takes place, garbage and waste removal, fresh water, provisions and the third-party services the principal has requested, each shown as an estimate with the supplier where known.
Every estimated line is replaced by the actual charge with the receipt attached, additional services requested during the call are added with the master's or principal's authorisation, and the advance is reconciled to show the balance due or refundable. The final DA is sent within the period agreed in the appointment.
Maingate Shipping Limited, Mombasa: ship agents at Kenyan ports since 2020, crew managers and recruiters of Kenyan seafarers, ship brokers for the East African trades, and the coordinating desk for port calls across Africa. The office at Express Building on Moi Avenue is a short drive from Kilindini Harbour and Moi International Airport, which is why crew, spares and cash reach vessels at Mombasa without a wasted hour.
The company works for owners, charterers, managers, traders, lines, clubs and fleets, and puts its terms, its DAs and its reports in writing.
Because the proforma is an estimate on the expected stay and services; the final account records what actually happened, with receipts for each line.
Yes. Each line is supported by a receipt or an authorisation, and the desk answers queries with the document.
Port and authority charges follow published tariffs; agency fees are agreed between the agent and the principal.
One instruction, one account, one contact for the master and one for the principal.
Related desks on the same instruction line.
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Maingate Shipping Limited · Express Building, Moi Avenue, Mombasa, Kenya · ops@maingateshipping.com · +254 784 622 091